Fit-gap and process design
Standard processes adopted where they fit, with each gap given a decision, an owner and an agreed approach.
Industry context
ERP solutions in education
We implement ERP so finance, procurement and operations move to one set of processes and one ledger, with migration rehearsed before cutover.
An ERP programme rebuilds how finance, procurement and operations record their work, so fit-gap decisions, data migration and cutover planning carry most of the risk. We agree the target processes and the chart of accounts early, rehearse migration more than once and plan cutover around your financial calendar.
Schools and universities plan around the academic calendar, with admissions, exams and term breaks deciding when change is possible, and they answer to regulators such as KHDA in Dubai, ADEK in Abu Dhabi and the Ministry of Education in Saudi Arabia. Academic leaders and campus IT need to agree each change, so we time go-live between terms wherever possible. In the UAE the design has to cover Federal Tax Authority VAT returns and the national e-invoicing programme, and in Saudi Arabia ZATCA VAT and the FATOORAH e-invoicing integration.
After stabilisation we hand over to your teams or keep running the service with you.
Alongside sector regulation, we often map delivery evidence to cross-industry baselines such as the UAE Information Assurance Regulation issued by TDRA, the NCA Essential Cybersecurity Controls in Saudi Arabia and the NIST Cybersecurity Framework, which many risk reviewers already use.
What the work covers
We design, deliver and stay until operation is stable, with evidence your procurement and risk teams can rely on.
Data migration and reconciliation
Rehearsed loads of master data and open balances, reconciled and signed off by finance before cutover.
Cutover and stabilisation
A cutover plan built around period-end, a stabilisation period after go-live and clear criteria for closing it.
Education regulators and data
We plan reporting and data handling around the requirements of your regulator, such as KHDA in Dubai, ADEK in Abu Dhabi or the UAE Ministry of Education, or the Saudi Ministry of Education, and the personal data law that applies in each market.
Tax and e-invoicing
VAT codes, tax reports and e-invoicing interfaces configured and tested for each country in scope.
Integration with surrounding systems
Interfaces to banks, payroll, CRM and reporting, each with an owner and a reconciliation check.
Signs you are ready to start
An ERP programme is ready to start when the entities and processes in scope are fixed and finance has set time aside for testing and sign-off.
- Term dates and the go-live window have been agreed.
- Finance has named the period-end that cutover must avoid and the people who will sign off migrated balances.
- The legal entities and countries in the first release have been agreed.
Plan ERP solutions in education
Tell us where you are today and which dates matter. We will propose a first phase with scope, owners and an itemised quotation.